Navigating software licensing is a difficult undertaking, but we’ll break it down into a few important points to help you understand it better. Power BI, Power Automate, Power Apps, and Power Virtual Agents are all part of the Microsoft Power Platform. This article will concentrate on the licensing of Power Apps and Power Pages. If you already have Dynamics 365 or Microsoft 365 licenses, we can assist you with licensing.
Power Apps Licensing and Pricing
What kinds of Power Apps licenses are there?
There are three types of Power Apps licenses, they are:
1. Power Apps Nested License
When you buy Microsoft 365 (Office 365) and Dynamics 365, you get a Power Apps nested license. If your scenario simply involves SharePoint, OneDrive, or Dynamics 365, you can use these capabilities at no additional cost.
2. Power Apps per App License
To know Power Apps per app license pricing https://powerapps.microsoft.com/en-us/pricing/. Power App is designed to help businesses solve one business case at a time, which may entail a combination of apps. Each “per app” license grants access to one app (canvas and/or model-driven) or one Power Page to a single user. If a person needs access to various solutions, they can have multiple “per app” licenses. Two licenses are required if customers want access to one app and one portal.
3. Power Apps per User License
To know about the Power Apps per user license pricing https://powerapps.microsoft.com/en-us/pricing/. It allows a single user to use an unlimited number of Power Apps with Premium connections like Microsoft Dataverse, formerly known as the Common Data Service. When a user required four Power App licenses for four different business situations, the break-even point was usually reached.
* At the tenant level, the Dataverse database and file capacity entitlements are pooled.
**Trigger flows within the app’s context.
The information in the table above came from Microsoft’s Power Apps Pricing website.
Power Apps licensing changed on August 1, 2023, and it is still in effect. This blog has been updated to reflect the price changes. Please notice that the entitlement to run two apps and access one Power Page for the Power Apps per app plan has been simplified to access one app or one Power Page. Customers who purchased the per-app plan before August 1, 2023, will have their current entitlement until the agreement term ends. Please see Microsoft’s announcement for more details on the Power Apps pricing and license changes.
Where can I learn how to work with Power Apps?
The Dataverse is included in the Power Apps Community Plan, which is a free environment for individual usage. You can learn everything about Power Automate and Power Apps for free in this environment, but the Power Apps Community Plan is not meant for production use. More information is available in the Power Apps Community Plan.
What Power Apps rights come with Dynamics 365?
Before we get started, it’s important to understand that Dynamics 365 Pro and Enterprise licenses cannot be mixed and matched at the instance level. This is only possible at the tenant level. If you have a Dynamics 365 instance, this means that all users must have the same Pro or Enterprise licensing level. If the tenant has another instance of Dynamics 365, those users can have a different license in the second instance. All users in instance 1 must have a Pro license, while all users in instance 2 must have an Enterprise license. Please consult Encore for a user story and security review if users require multi-instance access, as each circumstance is unique and complex.
Power Apps Use Rights with Dynamics 365 Applications
Running bespoke apps, linking your data, storing and managing data, executing flows, injecting AI, and Power Pages use rights are some of the Power Apps use rights capabilities for Dynamics 365 applications.
Dynamics 365 Applications and Dynamics 365 Enterprise Applications, which encompass both CRM and ERP solutions, are mentioned in the table above. The precise Dynamics 365 license types in each category cited in the above table are listed below.
Dynamics 365 Applications
- Dynamics 365 Sales Professional
- Dynamics 365 Customer Service Professional
- Dynamics 365 Team Members
- Dynamics 365 Operations – Activity
- Dynamics 365 Human Resources Self Service
- Dynamics 365 Business Central Team Members
Dynamics 365 Enterprise Applications
- Dynamics 365 Sales Enterprise
- Dynamics 365 Customer Service Enterprise
- Dynamics 365 Field Service
- Dynamics 365 Project Service Automation
- Dynamics 365 Finance
- Dynamics 365 Supply Chain Management
- Dynamics 365 Commerce
- Dynamics 365 Human Resources
- Dynamics 365 Business Central
Power Apps Portals Licensing and Pricing
What are Power Apps Portals?
You’ll need a Power Pages if you need a Power App experience for external users. Over the Dataverse, Power Pages enable you to create standalone, external-facing portals. To learn more about Power Pages, go to Microsoft’s Power Pages page.
How are Power Apps Portals licensed?
Each end user that uses a Power Apps Portals instance must have the appropriate license. The sorts of end users are listed in the table below.
Per Login Licensing
A per-login license would be used by external (authenticated) users.
- A user is given a “24-hour pass” to the Power Page each time they check-in. It’s one billable login if they log in many times in one day. Another billable login occurs when the user signs in on a different day, and so forth.
- The maximum number of logins is “per month” and “across all portals.” So, if a user logs into one portal and then another, he or she will have used up two billable logins for the month. If they log in again the next day, it will be a chargeable login, and so on.
- Each unit delivers 100 monthly logins. The minimum purchase requirements determine which volume tiers and SKUs are available. Once the minimum purchase criterion has been satisfied for each tier, more units can be purchased in 1-unit increments.
- A user who needs 5,500 logins per month, for example, can buy 55 units of the “Power Page login capacity add-on tier-3.”
Power Apps Portals Login Capacity Tiers
For Power Page login capacity, there are three add-on tiers.
| Tiers | Minimum requirement | Users/capacity pack |
| Tier 1 | 100 users | 100 |
| Tier 2 | 10,000 users | 100 |
| Tier 3 | 100,000 users | 100 |
Power Apps Portals Login Capacity Tier Pricing Per Unit Per Month
Authenticated per user/website subscription capacity packs
| Capacity pack tiers | Capacity packs minimum purchase | Number of users (100 users/capacity pack) |
Price per capacity pack/month |
| Tier 1 | 1 pack | 100+ users | $200 |
| Tier 2 | 100 packs | 10,000+ users | $75 |
| Tier 3 | 1,000 packs | 100,000+ users | $50 |
Anonymous per user/website subscription capacity packs
| Capacity pack tiers | Capacity packs minimum purchase | Number of users (500 users/capacity pack) | Price per capacity pack/month |
| Tier 1 | 1 pack | 500+ users | $75 |
| Tier 2 | 20 packs | 10,000+ users | $37.50 |
| Tier 3 | 200 packs | 100,000+ users | $25 |
Prices quoted above are list prices for commercial channels. Special prices are offered for education and non-profit customers.
Per Page View Licensing
A page view capacity license would be used by external (anonymous) users.
*Customers should purchase enough page view capacity for all Portal instances that provide anonymous access.
Power page view capacity Add-on
Each unit generates 100,000 monthly page views. A user who needs 570,000 page views per month, for example, should buy 6 units of the “Power Pages view capacity add-on.”
Is Power Apps Portals page view capacity enforced?
Yes, with Power Pages view capacity add-on SKUs, purchased capacity is enforced monthly. Page views that aren’t used in one month aren’t carried over to the next. Customers should buy enough capacity to cover their peak monthly usage expectations.
How are overages handled?
While modest overages will be accepted on occasion, customers who exceed their purchased capacity should alter their purchase quantity in accordance with Microsoft’s standard conditions to stay in compliance.
How do I license internal users?
The use rights for Power Pages are essentially custom Power Pages aligned with use rights to custom Power Apps for internal users, i.e. people licensed with Power Apps or Dynamics 365 licenses.
Custom Power Apps Portals Use Rights
Please keep in mind that all prices are subject to change at any time. For the most up-to-date product pricing, always contact Addend Analytics.
As you can see, while architecting your Power Apps and Power Apps Portal installations, there are a lot of things to consider. To get help with your Power Platform strategic ambitions, contact us or reach out to your Addend Account Executive.
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