Power BI Embedded Features & Pricing Guide

Microsoft Power BI is a self-service cloud-based sophisticated data analytics and visualisation solution that gives any organization’s technical and non-technical users the ability to aggregate, analyse, visualise, and share data with their respective stakeholders or clients. Let’s look at how Power BI integrated pricing works in the corporate world.

You may harness the power of data analytics by customizing/embedding/integrating Power BI dashboards and reports in any business application, in addition to all the functionality offered in competing data visualisation tools like Tableau or QlikView.

In 2020, Microsoft Power BI will be the market leader and most widely used data analytics product. The potential and prospects with Power BI are boundless, and firms are now using Power BI Embedded Consulting to directly improve revenue.

The first thing you should learn about after deciding to purchase a Power BI licence is the features and the various Power BI embedded price options available. We’ve covered everything there is to know about the various options and aspects. By the time you’ve finished reading this article, you’ll have all the information you need to make an informed decision for your organisation.

Talking about all the Power BI Licensing Options

Power BI offers a variety of licencing choices, starting with the free plan. Microsoft has intelligently divided Power BI into several segments to meet the needs of small enterprises, startups, and major corporations.

Power BI offers the following licencing options:

  • Power BI Embedded
  • Power BI Free
  • Power BI Pro
  • Power BI Premium
  • Power BI Report Server Only licensing

Let’s understand page renders

However, before you choose an embedding licence, you must first comprehend the concept of renderings. Every refresh on the page that is integrated with Microsoft Power BI is referred to as a render. Here are a few examples to help you understand:

  • It counts as a page render in your plan if you click on a column in a chart to highlight data in that column.
  • It’s also a render if you use a slicer to divide data.
  • Any change to the screen or representation is referred to as a render.

Power BI embedded pricing chart

This is a pricing chart for Power BI embedded services based on the Central United States region and the US currency. We got the information from Microsoft’s website.

On the surface, this may appear to be difficult and costly. However, we’d like to point out that this licence is useful in a variety of situations. It varies from situation to instance, but it may be the best option for some organisations. With the help of an example, you will be able to comprehend.

Assume you have 230 employees in your firm who require access to various Power BI functionalities. If you purchase Power BI’s pro package, the monthly cost will be $2300. It’s obvious that not all of your employees will use Power BI in the same way, and usage will vary over time.

Furthermore, if your organization’s maximum usage is 600-page renderings per hour, which is a realistic case for most businesses, your total monthly spending will be roughly $1400.

In this situation, calculating the annual savings will result in a savings of more than $10,000. As a result, Power BI embedded pricing is a good option for big businesses.

Pro tip- Businesses are frequently ignorant of the costs associated with integrating Power BI into their customised applications. Microsoft supplies the software to you but does not integrate it into your business. You’ll either have to hire a software developer or pay an agency to do the work for you. However, in some circumstances, it is a cost-effective solution.

Contact Us NOW if you’re seeking for Microsoft Power BI professionals who can help you integrate the software and coach you on how to get the most out of it in your company.

We’ve assisted a variety of businesses, ranging from startups to huge enterprises, in integrating Power BI into their operations, resulting in greater revenue and business.

Microsoft Power BI Embedded

Power BI Free

The free version is the first thing that new users look at. The Power BI embedded price free edition, like other Microsoft products, covers the majority of the functions that small organisations require. With the offered tools, you can do a lot and create reports with business insights to help you make decisions.

Let’s take a look at the most important functions and talk about them.

Creating a report in Power BI Desktop

Everyone can use Power BI Desktop for free, and no licence is required. You may get started right away by importing various types of data and creating reports. There is no limit to the amount of data you may import, and you can customise your reports with hundreds of options.

The free version includes all of the functionality you’ll need to turn your data into a visual representation.

The following are some of the intriguing and essential features:

  • Customizable dashboards
  • Datasets
  • Reports
  • Ad Hoc Reporting
  • Complete Reporting & Data Visualization Tools
  • Trend Indicators
  • Ad Hoc Analysis
  • Online Analytical Processing (OLAP)
  • Interactive Reports Authoring

The free version of Power BI also allows you to publish and evaluate reports in the web version. You may simply click publish after evaluating your findings and gaining insights, and the reports will be saved on the Microsoft server.

Difference between sharing and publishing Power BI Reports

When you publish a Power BI report to the web, you’re sharing it with the rest of the world. Your reports can be viewed by anybody in the globe, which is not a secure option. It is critical for your business to securely share reports with team members and to explore ideas.

In Power BI, every sharing option is charged, and we’ll go over everything in the other editions.

Power BI Pro

Power BI Pro has various additional features in addition to those included in the free version of Power BI. You may also share your reports and insights with team members in addition to these services.

The per-user subscription model, as with previous Microsoft solutions, is the best feature of the pro plan. You are not required to pay a standard fee, which is inequitable for businesses with fewer employees.

Power BI Pro now costs $9.99 per month per user. You can pay for a small team rapidly based on the number of employees. Let’s have a look at what the Pro version includes.

Understanding the Sharing Guide

The most popular and necessary feature for anyone purchasing a Pro plan licence is sharing. All of the sharing options that come with the licence are –

  • Simple sharing
  • Sharing in workspaces
  • Sharing via Power BI apps
  • Embedding in SharePoint Online

It’s worth noting that only paid subscribers will be able to see the stuff you share. If you share the reports with a free account, that account will not be able to access the reports.

  • The only limited sharing option under the pro plan is Power BI embedded sharing, which has its own plan that is explained in this article.

The analysis in Excel is another significant and fascinating feature of the pro plan. Excel is one of the many programme connectors available in the premium plan. To increase analysis, you can integrate your reports and merge excel data with visuals.

Power BI For Custom application

Many businesses have their own proprietary programmes that they utilise to run their operations. You’ll need a Power BI embedded pricing and licence if you want to combine Power BI with your bespoke or other software.

Unlike the pro plan, the embedding plan costs are calculated based on page renderings rather than per-user costs.

Power BI Premium

The Power BI subscription is next in line after the licences. This licence is tailored at huge corporations with tens of thousands of employees. 10,000 users are a reasonable number.

In the premium model, the cost is calculated per node. Let’s have a look at the node system and how pricing is calculated in this architecture. The graphic below was built using information obtained from Microsoft’s website.

Because understanding and calculating your costs using these models is difficult, Microsoft has created a premium calculator. You can use it to calculate specific amounts, but we did the calculations based on typical values for 10,000 people in a company to give you an idea.

The price we determined was $33,000, vs $100,000 in the case of Pro.

Premium also includes a number of extra features, such as –

  • Dedicated Power BI Resources
  • Extra storage, i.e., 100TB
  • Report server
  • Geographical distribution
  • More dataset refreshes
  • And many other benefits

Power BI Report Server

If you want to share reports and data on-premises, the Power BI report server licence is the way to go. This licence is for businesses with special needs, and cost is similarly customised and dependent on a number of parameters.

Contact us if you want to use Microsoft Power BI in your company but aren’t sure how to go about it. We are Microsoft partners who have assisted a number of businesses in aligning their business operations with Microsoft Power BI!

Addend Analytics is a Microsoft Gold Partner based in Mumbai, India, and a branch office in the U.S.

Addend has successfully implemented 100+ Microsoft Power BI and Business Central projects for 100+ clients across sectors like Financial Services, Banking, Insurance, Retail, Sales, Manufacturing, Real estate, Logistics, and Healthcare in countries like the US, Europe, Switzerland, and Australia.

Get a free consultation now by emailing us or contacting us.