Embedding Power BI reports in web pages is one of the most effective ways to share interactive data visualizations with a broader audience. Whether you are a business leader, IT manager, or data analyst, embedding reports helps you move beyond static screenshots and provide real-time dashboards directly within websites, portals, or applications.
As a Microsoft Solutions Partner, Addend Analytics has helped 100+ enterprises integrate Power BI into their websites, customer portals, and intranets, giving stakeholders instant access to actionable insights.
In this guide, we’ll explore how to embed Power BI reports into web pages, the different methods available, and best practices for security and performance.
Step-by-Step: How to Embed a Power BI Report
Step 01: Open the Power BI Report
Log in to PowerBI.com, navigate to your report, and open it.
Step 02: Publish to Web
Go to:
File > Embed Report > Publish to Web (public)
Step 03: Create Embed Code
A dialog box titled “Embed in a public website” will appear.
Click on Create Embed Code and then select Publish.
Step 04: Choose Between Two Alternatives
Once published, you’ll receive two embedding options.
Alternative 01: Direct URL (Microsoft’s Power BI Website)
- Copy the generated link.
- Share it with anyone, even if they don’t have a Power BI license.
- Each report page is accessible individually.
This method is useful for sharing reports with customers, external stakeholders, or embedding them in non-technical workflows.
Alternative 02: Embed Using HTML iFrame
- Copy the iframe HTML code provided.
- Paste it into the HTML of your website or portal.
Example:
<html>
<head></head>
<body>
<h2>Naga_Garments_Dataset</h2>
<iframe title=”Naga_Garments_Dataset” width=”600″ height=”373.5″
src=”https://app.powerbi.com/view?r=eyJrIjoiMGY5NGRkNzItYmJiMi00Y2Y3LWE2OTItMzlhY2E1NzkxMGI0IiwidCI6IjZmMjhlNWI4LTY3ZmUtNDIwNy1hMDQ4LWNjMTdiOGUxMzQ5OSJ9″
frameborder=”0″ allowFullScreen=”true”></iframe>
</body>
</html>
After saving the file, open it in a browser. The Power BI report loads seamlessly within the webpage.
Result
You have successfully embedded your Power BI report using two methods:
- Public link that can be shared via email or chat.
- HTML iFrame embed for websites and applications.
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Why Embedding Power BI Reports Matters
Embedding reports isn’t just a convenience; it drives data democratization. Some benefits include:
- Accessibility: Share insights with non-Power BI users.
- Customer Engagement: Offer clients dashboards directly inside portals.
- Real-Time Insights: Eliminate static reports and outdated spreadsheets.
- Cross-Platform Integration: Embed into SharePoint, Teams, Dynamics 365, or custom apps.
At Addend Analytics, we help clients integrate Power BI dashboards into retail websites, manufacturing portals, and financial platforms, providing decision-makers with a single source of truth.
Important Security Considerations
While the Publish to Web option is quick, it makes the report publicly accessible. For sensitive data, use Secure Embedding with Power BI Embedded (Azure) or Row-Level Security (RLS).
This ensures:
- Only authorized users can view reports.
- Compliance with GDPR, HIPAA, or internal IT policies.
- Better scalability and governance for enterprise deployments.
If you’re unsure which option fits your organization, our consultants can help.
Advanced Use Cases
Embedding Power BI reports extends beyond just websites:
- Retail Analytics Dashboards embedded in customer portals for real-time sales insights.
- Manufacturing Dashboards integrated with ERP/MES systems for monitoring downtime and OEE.
- Financial Services Dashboards embedded in secure portals for portfolio performance tracking.
- Healthcare Dashboards with embedded analytics for compliance and patient outcome monitoring.
By combining Power BI Embedded with Microsoft Fabric, businesses unlock enterprise-grade scalability, AI-driven insights, and cross-platform integration.
Book a Free Consultation on Power BI Embedding
FAQs on Embedding Power BI Reports
Q1. Can I embed a Power BI report without making it public?
Yes. Instead of “Publish to Web,” use Power BI Embedded with Azure or implement Row-Level Security. This ensures access is restricted to authorized users only.
Q2. Do users need a Power BI license to view embedded reports?
- Publish to Web: No license required.
- Secure Embedding: Viewers need a Power BI Pro license or reports must be hosted on Premium capacity.
Q3. What’s the difference between Power BI Publish to Web and Power BI Embedded?
- Publish to Web: Public, simple, free, but insecure for sensitive data.
- Power BI Embedded: Secure, scalable, integrates with applications, suited for enterprises.
Q4. Can I embed Power BI in platforms like SharePoint or Teams?
Yes. Power BI offers native connectors for SharePoint Online, Teams, and Dynamics 365, making integration seamless.
Q5. How does embedding impact performance?
Reports embedded with optimized models and DAX queries load faster. Addend Analytics specializes in performance tuning to ensure embedded dashboards scale for enterprise use.
Embedding Power BI reports into web pages bridges the gap between raw data and decision-making. Whether through a public link or secure embedding with Power BI Embedded, businesses can transform the way stakeholders interact with data.
For organizations looking to scale, secure, and optimize Power BI deployments, partnering with a Microsoft Solutions Partner like Addend Analytics ensures success. From Power BI consulting and implementation to Microsoft Fabric integration and embedded analytics, we deliver faster ROI and enterprise-grade governance.
