Microsoft Flow / Power Automate Pricing and Features Guide

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Process automation is transforming the business world, and every company is working to automate more processes. We’ve arrived at a point where entire corporate departments are automated, and Microsoft Flow is used to oversee all processes. Let’s look at the pricing and features of Microsoft Flow.

Microsoft Power Automate (formerly known as flow) is the industry-leading automation software used by some of the world’s largest companies. Pricing and features are the most pressing concerns for any company considering implementing Microsoft Power Automate.

We go over Microsoft Flow pricing and all of the features in detail, as well as the different pricing slabs, in this guide.

Streamline business processes with Microsoft Flow


There are a variety of Microsoft Flow pricing models to choose from. Because Microsoft’s customers are extremely diverse. Microsoft Power Automate is used by customers ranging from small businesses to Fortune 500 companies for a variety of purposes.

Let’s understand the pricing model types

Licensing per user plans

These plans are best suited for small teams and businesses with limited business requirements.

  • The most basic plan costs $15 per month per user.

Users can create unlimited flows and use the software’s other features with the basic plan.

  • RBA (Robotic process automation) and AI are included in the $40 per user per month plan.

Users can use RBA (robotic process automation) and AI to automate legacy applications in this plan. Each month, you’ll get 1 active, attended RPA bot and 5000 AI Builder service credits. As a result, automation has reached a new level. Because you can assign rules and algorithms to perform specific tasks on automation when they meet your criteria, you can automate them.

Licensing per-flow plans

This plan is best for large companies with a lot of users who use the automated flows.

  • The cost of this plan is $500 per month for 5 flows.

You can use this plan to create flows with reserved capacity for an unlimited number of users in your company.

Additional flows can easily be bought at $100 per flow per month.

Things included with all the Microsoft Flow pricing plans

With all of Microsoft Power Automate’s plans, you’ll get unique features.

    • To integrate your data and features with your company’s applications, use pre-built connectors.
    • You can also use custom and on-premise connectors to connect data across all plans.
    • You can create and access custom entities to store data.
    • You get 50MB of database capacity and 200MB of file capacity with the common data service.

Getting to Know the Add-ons

You can choose add-ons to expand the capabilities of your software.

  • Purchase AI builders for $500 per unit per month and use AI algorithms to power your workflows.
  • Unattended RPA is available for $150 per bot per month and works without the need for human interaction.

Features in Microsoft Power Automate

Let’s start with the features and a general understanding of what Power Automate can do.

Basically, Microsoft Power Automate allows you to automate all of your company’s necessary and complex processes, saving you time and money. Tasks that previously required tens of thousands of dollars in custom code can now be completed with just a few mouse clicks.

You can also use AI and RPA to automate all of the repetitive and fundamental tasks, as well as set rules for taking action (Robotic process automation).

Flows are used to automate processes, and they contain all of the steps that must be followed whenever an event occurs. So, to get a better understanding of the features, let’s start with the flows.

1. Automated flows

A kick-off event is used to start automated flows, which then triggers a series of events that you specify.

With automated flows, there’s no limit to what you can achieve. After receiving an email from a specific person, you can start a chain of events. For example, you could send emails to your team and post on social media and other channels, among other things.

2. Instant flows

You can save flows and use them whenever you want. These allow you to create a sequence of events that can then be played at the touch of a button.

These are used for repetitive tasks such as sending messages to various departments within your company.

3. Scheduled flows

These flows are similar to the previous ones, but they include a timer.

You can create a list of tasks to be completed at specific times. You can use them to take regular backups of specific software and perform a variety of other routine tasks. This is a popular feature in Microsoft Flow pricing plans.

4. Business process flows

These flows allow you to take your automation to the next level by defining and ensuring that your company’s processes are followed.

Because every employee in your company will receive instructions for each step, these processes will increase your efficiency exponentially. You can also define the processes for each department. Before beginning any project, each member of that department will receive instructions and tasks.

5. UI flows

These flows enable you to automate tasks that would otherwise be impossible to complete. On any app or screen, these flows can repeat the movement you define.

All you have to do is click record and then repeat the actions you want to automate. Then, according to the time and frequency set, this flow will be repeated.

Other Key Features

Now that you’re familiar with all of the different types of flows, let’s look at some of the other features and what you can do with them.

Integration with connectors

Connectors are one of Power Automate’s best features. Connectors let you connect Power Automate to a wide range of Microsoft and third-party software. So, if you want to perform a specific task in one application after a specific trigger in another, you can do so with Power Automate connectors.

Notifying your marketing department when the sentiments of a particular campaign turn negative is a great example. You can use Power BI to track the sentiments and use the data to create triggers and automate the notification using Power Automate.

You can even make your own custom connectors to automate tasks in software that aren’t linked directly. In fact, any software can be used to integrate, and the API only needs to be configured once.

Another example of this scenario is exporting customer data whenever your company is mentioned on social media.

Adding data sources

You’ll need triggers before you can automate most of your tasks, and triggers are based on data. A company receives data from thousands of sources, the majority of which are used in some way.

Most importantly, Power Automate allows you to integrate data from over 380 different sources, including

  • SharePoint
  • Twitter
  • RSS
  • LinkedIn
  • Blogger
  • And many others

Search and the notifications panel

When you start using the Power Automate software, things become more comfortable in general. However, after a while, you’ll have a lot of different flows.

Users often create a flow and then leave it alone while it performs tasks for your company on autopilot. As a result, you can go back in time and find any flow you’ve created and change it directly.

Another issue that arises is that, even though hundreds of flows are running, some of them have issues. In such cases, you must take action.

As a result, clicking on the bell icon will inform you of the current status of all flows as well as any problems. To stay on top of your business, you can also receive notifications via the mobile app or other sources.

Permissions, attendance, and social media

If you’re looking for places to start with Power Automate, automating permissions, attendance, and other processes defined by your company’s culture should always be on your list.

These tasks can be easily automated because they are defined by rules.

The management, tracking, and growth of social media should be the next step. With this Microsoft Flow pricing plan, you can easily control all platforms from a single Power Automate window.

Mobile application

The mobile application is the best part of Power Automate. On the mobile app, you can use all of Power Automate’s features and even create new flows.

It’s more like running your entire company from your phone.

Integration with SharePoint

Actually, this is more of a suggestion from our end than a feature. One of the best decisions you will make for your company is to integrate SharePoint with Power Automate.

This combination allows you to manage your entire company from your smartphone.

You can easily start by creating sites for each of your company’s departments and adding specific people to them. You can now use Power Automate for all of your daily tasks, such as

  • Project allotment
  • Attendance
  • EOD report
  • Defining actions
  • KPIs display, etc.

Furthermore, the basic templates and flows you create will ensure that your employees complete all of the required steps.


Using automation with Power Automate, countless businesses are increasing their ROI exponentially.

Make sure to use all of the features listed in this post and compare all of the pricing options to find the one that is best for your business.

Finally, it’s worth mentioning that we’ve trained hundreds of businesses over the years. Addend Analytics has been instrumental in integrating Power Automate and automating critical business tasks in order to boost efficiency and revenue.

Addend Analytics is a Microsoft Gold Partner based in Mumbai, India, and a branch office in the U.S.

Addend has successfully implemented 100+ Microsoft Power BI and Business Central projects for 100+ clients across sectors like Financial Services, Banking, Insurance, Retail, Sales, Manufacturing, Real estate, Logistics, and Healthcare in countries like the US, Europe, Switzerland, and Australia.

Get a free consultation now by emailing us or contacting us.